In Uncountable, the Equipment listing page helps users track the hardware used in lab experiments, providing an organized view of all equipment and its associated details.
Equipment Listing Page
Access the Equipment listing page from the “Lab” tab in the navigation bar. This page shows all equipment stored in the platform, along with its lab location, status, and next scheduled action.
To find specific equipment, use the search and filter options at the top of the page. For example, you can filter by Equipment Type and further refine results to show only Mixers. If your lab has multiple locations, you can also use the Lab location dropdown filter.
Columns on the Equipment listing page are also customizable. By default, the table displays the equipment name, type, status, next maintenance, and next recommended maintenance visit. To add or remove columns, such as Parent Equipment Type, click List → Set Columns.
Adding New Equipment
Add new equipment by click the blue + Equipment button. In the modal, fill out the following required fields:
- Name: Add a name for the equipment.
- Equipment Type: Select the type. Options include mixers, light sources, bioreactors, centrifuges, ovens, etc.
- Lab: Select the lab the equipment is located in.
All fields within this modal are configurable— reach out to your account manager to add or remove fields as necessary.
Equipment Details Page
Selecting equipment from the listing page takes you to its Equipment Details page, where you can access all relevant information about that piece of equipment, including maintenance and calibration schedules, watchers, and records.
At the top of the Details page, you’ll find several quick action buttons (A):
- Copy: Duplicate the equipment.
- Archive: Remove the equipment from active use.
- Go to Type: Access the Equipment Type page, which contains a listing of all equipment in the platform of that specific type (i.e. all Mixers). Here, you can can edit equipment actions, notes, and parts. Changes made apply to all equipment of that type.
- Add Sub Equipment: Create new sub-equipment linked to the parent equipment, which will appear in the Sub Equipment section below.
- Show Label: View and export the equipment label. Labels can be added to the Labels and Runsheets tab in the Equipment definition on the Form Admin page.
- Options: Open this dropdown menu to set equipment permissions or view the Event Log, which tracks all activity related to the equipment.
Equipment Phase Workflow
Directly beneath these options is the equipment phase workflow (B), which indicates the equipment’s current phase— Available, In Use, Broken, Defunct, On Loan, or Archive. Users can advance phase by clicking on it directly (C) or via the button to the right of the workflow (D).
Equipment Fields
The Equipment Details page also contains a number of fields, which can be used to capture additional relevant information such as:
- Cost
- Category
- Vendor
- Last Date Checked
- User Guide
- Expected Date of Replacement
- Operating Instructions
- Serial Number
- Specific location within the lab
- Equipment Specifications
These fields are configurable— reach out to your account manager to add or remove fields as necessary.
Sub Equipment
Sub equipment typically represents distinct parts of the parent equipment. Sub equipment can be associated with parent equipment via the “Add Sub Equipment” button or the “Add Equipment Parts” section on the Equipment Type page will be displayed here. Adding them in this way allows each part to have its own fields, maintenance schedules, and calibration routines.
In the example below, a piece of lighting equipment contains a UV bulb sub equipment, with its own details page.
Note: Admins can associate existing equipment with parent equipment retroactively by adding a Parent Equipment field on the Equipment definition. Learn more.
Equipment Action Types
At the bottom of the page, users can view and configure equipment action types, such as maintenance and calibration schedules. Doing so within the Uncountable platform simplifies workflows, replacing the need for external tools like Excel.
To add a new action type, click the blue + Equipment Action Type button. Within the modal, configure the following:
- Name: Name the action type (i.e. Monthly Maintenance, Semi-Annual Calibration)
- Next Action Date: Set the desired date for the next action.
- Assigned User: Assign a lead user in charge of the task.
- Interval: If the event is recurring, specify how often it should occur.
- Attachments: Add optional attachments, such as instructions.
- Calendar Event Type: Select whether this should be a single or recurring event.
Equipment Action Type Watchers
Once a scheduled action type has been added, users can also assign watchers. Equipment action type watchers are additional users who should be notified around the time of the scheduled action or interval.
To add a new watcher, click the + Add Schedule Watcher button. Within the modal, configure the following:
- Schedule Name: Select from a list of equipment action types, added in the section above.
- User: Select the user to notify.
- Notification Date: Configure how many days before the event the notification should be sent.
- Type: Set whether the notification should be sent before the scheduled action or before the next interval.
Action Records
For each piece of equipment, past actions are cataloged in the Action Records table at the bottom of the page. Here, you can manually record maintenance and calibration events, check the last service date, and add relevant notes to keep a comprehensive record.
To add a new action record, click the blue + Action Record button. Within the modal, configure the following:
- Date: The date the maintenance or calibration took place.
- User: The person who performed the maintenance or calibration.
- Attachments: Attach any relevant files.
- Action Type: Choose from a list of equipment action types defined above.
